Terms of Service

Terms of Service if you sign up for formr

Terms of Service for formr

Last Updated: June 13th, 2025

Welcome to the Maynooth University formr instance ("formr," "we," "us," or "our"). We provide a platform for creating, distributing, and analyzing surveys, studies, and forms (the "Service").

By accessing or using our Service, you agree to be bound by these Terms of Service ("Terms") and our Privacy Policy. If you do not agree to these Terms, you may not use the Service. These Terms apply to all visitors, users, and others who access the Service ("Users").

1. Definitions

  • "Service" refers to the formr platform, websites, and applications.
  • "Creator" refers to any User who creates, develops, or distributes a survey, study, or form using the Service.
  • "Respondent" refers to any User who answers, responds to, or interacts with a survey created on the Service.
  • "User Content" refers to any and all content, including questions, text, images, videos, data, and other materials, that a Creator uploads, posts, or displays on the Service.
  • "Response Data" refers to the data, answers, and information submitted by Respondents.

2. User Accounts

To use certain features of the Service, you must register for an account. You agree to provide accurate, current, and complete information during the registration process. You are responsible for safeguarding your password and for all activities that occur under your account. You must notify us immediately of any unauthorized use of your account.

3. Responsibilities of Survey Creators

As a Creator, you are solely responsible for your User Content and the design and execution of your surveys. By using the Service, you agree to the following:

3.1. Content and Conduct

You agree not to post or collect any User Content that:

  • Is illegal, fraudulent, defamatory, libelous, threatening, or harassing.
  • Promotes hatred, discrimination, or violence against any individual or group.
  • Contains viruses, malware, phishing links, or other malicious code.
  • Infringes upon the intellectual property rights of others, including copyright, trademark, and patents.
  • Is used for spamming, unsolicited promotions, or commercial messages unrelated to a legitimate study.

3.2. Copyright and Intellectual Property

You represent and warrant that you own or have all necessary licenses, rights, consents, and permissions to publish the User Content you submit. You will not use copyrighted material, images, logos, or text in your surveys unless you have explicit permission from the copyright holder. We reserve the right to remove any content alleged to be infringing without prior notice and at our sole discretion.

3.3. Data Privacy and Ethics

You are the "data controller" for any Response Data you collect. As such, you bear full responsibility for the ethical and legal handling of that data.

  • Informed Consent: You must obtain legally valid and informed consent from every Respondent before they participate in your survey. Your consent process must clearly state the purpose of the study, how data will be used, who will have access to it, and the Respondent's right to withdraw.
  • Data Protection Laws: You must comply with all applicable data protection and privacy laws in your jurisdiction and the jurisdictions of your Respondents (e.g., GDPR, CCPA, HIPAA).
  • Sensitive Data: You are responsible for implementing appropriate safeguards if you collect personally identifiable information (PII) or other sensitive data. You agree not to use formr to collect highly sensitive information like credit card numbers, social security numbers, or passwords without adequate justification and security measures.
  • Anonymity and Confidentiality: You must be truthful in your promises of anonymity or confidentiality to Respondents. You are responsible for any breach of this promise.
  • Institutional Review Board (IRB): If you are conducting academic or clinical research, you are responsible for obtaining approval from an applicable Institutional Review Board or Ethics Committee and complying with their requirements.

4. Responsibilities of Respondents

As a Respondent, you agree to participate in surveys voluntarily. The Creator of the survey is responsible for the content and for how your Response Data is handled. While formr provides the platform, we are not responsible for the content of surveys created by our Users. If you have concerns about a survey, please contact the Creator directly or, if you believe it violates our terms, report it to us at [Contact Email].

5. Our Rights and Responsibilities

  • Service Availability: We will use reasonable efforts to make the Service available 24/7, but we do not guarantee uninterrupted service. We are not liable for any downtime or data loss.
  • Content Removal and Account Termination: We reserve the right, but are not obligated, to monitor, review, and remove any User Content or terminate any User account that we, in our sole discretion, find to be in violation of these Terms.
  • Ownership of the Service: We retain all rights, title, and interest in and to the Service, including all related intellectual property rights. The formr name, logo, and platform are trademarks of [Your Company Name].
  • User Content License: You retain ownership of your User Content. However, you grant formr a worldwide, non-exclusive, royalty-free license to host, store, transfer, display, perform, reproduce, and modify your User Content for the purpose of operating and providing the Service to you.

6. Termination

You may terminate your account at any time. We may also suspend or terminate your account and access to the Service if you breach these Terms. Upon termination, your right to use the Service will immediately cease. Some provisions of these Terms, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability, will survive termination.

7. Disclaimers and Limitation of Liability

THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS. YOUR USE OF THE SERVICE IS AT YOUR SOLE RISK. WE EXPRESSLY DISCLAIM ALL WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

IN NO EVENT SHALL FORMR, ITS DIRECTORS, EMPLOYEES, OR PARTNERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM (I) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICE; (II) ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICE; (III) ANY CONTENT OBTAINED FROM THE SERVICE; AND (IV) UNAUTHORIZED ACCESS, USE OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT.

8. Indemnification

You agree to defend, indemnify, and hold harmless formr and its licensee and licensors, and their employees, contractors, agents, officers, and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees), resulting from or arising out of a) your use and access of the Service, by you or any person using your account and password; b) a breach of these Terms, or c) User Content posted on the Service, especially in relation to copyright infringement or a data privacy breach.

9. Governing Law

These Terms shall be governed and construed in accordance with the laws of [Your State/Country], without regard to its conflict of law provisions.

10. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. We will provide at least 30 days' notice before any new terms take effect. By continuing to access or use our Service after those revisions become effective, you agree to be bound by the revised terms.

11. Contact Us

If you have any questions about these Terms, please contact us at: jason@linloss.ie.